Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – October 7, 2008 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectman, Jarvis Adams, IV; Selectwoman, Karen Day
Minutes: Administrative Assistant, Deb Davidson
Call to order: Chairman Kullgren called the meeting to order at 6:00 pm
Appointments:
6:00 – Road Agent, Duffy Fox & GIVers, Diane Boilard & David Bridgewater to discuss proposal of garden space –
Duffy stated that he has met with Neal Brown and discussed the proposal allowing the GIVers to utilize more space for gardening in the future. Duffy further stated has no problem with the proposal, he would just like assurance that the back of the field be left available in the event he needs an area to stock pile material. Diane Boilard explained the layout of the garden and stated that a road that will be left, allowing Duffy access. The roadway will allow for a 25-foot path. Duffy stated that would be enough area for him to turn around. Diane commented that this is a very good location for this project due to it being a central location, availability of water, parking etc., if it grows into more volunteers, they may need to relocate, but currently it is more than ample space for this type of project. Duffy
discussed drainage problems, in the event of heavy rains. Diane stated this year there were no drainage problems and it worked out very well. Discussion on the written statement followed.
Selectman Kullgren read the contract aloud the Selectboard who voted to approve the contract as written. The memorandum can be reviewed at anytime that it deems appropriate. All parties signed the contract.
Selectmen thanked Ms. Boilard and Mr. Bridgewater for their time and effort.
6:20 - RSA 91A:3 II (a) Motion by Kullgren to enter into a non-public session for a personnel matter. Seconded by Day & Adams. Voted (3-0)
7:05 out of non-public – Motion by Kullgren to enter out of the non-public session. Seconded by Day & Adams. Voted (3-0)
Decision: No decision regarding wages was made at this time, Selectmen will revisit and set wage rates at a later date.
Matt Blanchard set the following goals for 2009:
· Increase recycling within Greenfield
· Have an article in every Spirit to report the progress of recycling
· Attend the LGC leadership/supervisory course between now and end of 2009.
7:15– RSA 91A:3 II (a) Motion by Kullgren to enter into a non-public session for a personnel matter. Seconded by Day & Adams. Voted (3-0)
7:40 out of non-public – Motion by Kullgren to enter out of the non-public session. Seconded by Day & Adams. Voted (3-0)
Decision: No decision regarding wages was made at this time, Selectmen will revisit and set wage rates at a later date
Brian Giammarino set the following goals for 2009:
· Improve leadership skills.
Giammarino presented the Board with paperwork to be signed stating they are aware that he works for the U.S. Marshals office. Kullgren read the paperwork, brief discussion followed. Selectmen signed the documentation.
7:45 – Parks & Recreation Committee – To discuss the P & R Committee and what has transpired since the start of the committee –
Committee members present are Conrad Dumas, Lisa Hall, Lee Leblanc, Neal Brown, Maryanne Grant, Lori Weeks, and Melissa Champagne. Dumas opened by stating the committee is very energetic and have lots of great ideas.
Meeting night was discussed; Dumas commented that Tuesdays seem to be the only evening that works for the majority of the committee. He went on to say the Selectboard had asked to change the meeting night to allow for their attendance, and after discussion Tuesdays work best and the meetings will remain on Tuesdays. They feel it is best not to be micro managed by the Selectboard. The Selectboard does not have to be there, Dumas will keep the Board up to date as to what transpires. Dumas asked for a copy of the wage & benefit committee job description, Day would get it to them.
Melissa Champagne asked if the Selectboard was fine with the committee meeting in two weeks on Tuesday. Discussion followed BOS could maybe change the time of their meeting to be able to attend the Parks & Recreation Committee meeting and to further hear how people feel.
Discussion followed regarding the passion of the committee and that the town needs to be involved. Concerns were voiced that the Committee & the BOS are working towards the same goals. Laurie Weeks indicated that she is learning and wants to be educated in a proper manner.
Dumas reported the next Rec. Committee is scheduled for Tuesday, October 21st at 6:00 pm. Deb was instructed post that meeting on the website.
Regarding the Rec. Committee having access to Molly, Conrad stated that speaking for himself, he thinks its small potatoes to pay Molly to attend these meetings, and he would like to have her at the meetings, paid.
Kullgren asked all committee members how they feel - Melissa responded that she would like her to be available but not paid; Lee wants here there and paid; Maryanne wants her there and paid; Neal wants her there as a source of information and paid, not necessarily always there, but when they need it. Laurie Weeks stated she believes the committee will need her for one more meeting, and paid, she further stated that it is not appropriate for her to be there for every meeting; Lisa doesn’t think that they need here to be there, if she is she should not be paid.
Kullgren asked Neal Brown about his tenure on the Recycle Committee - Neal stated that Frank was a reluctant attendee and Neal further stated he doesn’t think Frank was paid.
Kullgren replied that he would be willing to revisit the discussion of Molly being paid to sit on this committee. Personally, Kullgren stated he feels the Committee should take their own minutes; the BOS will not authorize payment for Molly to take the minutes.
Karen will agree to one more meeting for Molly. Jarvis would also consider allowing one more meeting for extracting information. And she will only be paid for the time at the meeting, not discussing items with the Chairman or doing any legwork for the Committee.
Laurie Weeks stated that tonight Molly clearly discussed the budget, and almost completed reviewing the budget and explaining why she needs the funding she requests.
Dumas stated they asked Molly to explain how the budget correlates to her job description.
Lisa Hall asked to see her job description written clearly and to review it before the next meeting.
Adams discussed he would support paying Molly a couple hours to put together her job description.
Discussion followed regarding how much time each item takes and what Molly actually does.
Kullgren stated that the Board commits to Molly attending to two more meetings. He further stated, a broad job description is necessary and should be sufficient for the committee to move forward, it doesn’t need to be extremely detailed.
Dumas stated he would like to get busy and get to work on this job description.
Mrs. Grant stated that Parks & Recreation is nebulous and the job needs to be done correctly.
Kullgren discussed funding for this Committee, if any funds are expended it needs to go before the board first, as the Committee is an unfounded committee and has no authority to spend Parks & Recreation funds to do mailings.
Conrad stated they weren’t going to spend any money.
Adams stated the job description and a time study should be in hand before meeting with her again.
9:30– RSA 91A:3 II (a) Motion by Kullgren to enter into a non-public session for a personnel matter. Seconded by Day & Adams. Voted (3-0)
10:00 out of non-public – Motion by Kullgren to enter out of the non-public session. Seconded by Day & Adams. Voted (3-0)
Decision: No decision regarding wages was made at this time, Selectmen will revisit and set wage rates at a later date
Deb set the following goals for 2009:
· Increase Training
· Addressing matters directly
· Business writing course
· Multiple Project course
· Perambulation contacting neighbor town
10:00 – Chief of Police, Brian Giammarino - To go over CMRC statistics –
Chief Plourde provided a letter with statistics of fire/rescue calls. Deb provided Chief Giammarino a copy of the letter. Chairman Kullgren read the current PILOT between the Town of Greenfield and CMRC. Discussion followed on how the BOS & Giammarino would like to present the proposal. They discussed valuation of CMRC.
Deb was asked to assure that Chief Plourde will be at the meeting next week.
Deb was instructed to contact Linette Seigars and reschedule the meeting to the Town Office.
Reschedule Matt the 21st @ Police Dept., Duffy the 28th at the Highway barn, Deb will notify the BudCom of these changes.
Due to recent correspondence, Selectmen would like to send a letter to Officer Roberge thanking him for a job well done with how he handled a situation in town.
Other matters:
Review the miscellaneous mail.
Selectmen reviewed 2009 budgets - those budgets not yet received have been submitted with 2008 figures
Personnel policies – discussed updated policies some minor changes will be made before accepted.
Selectmen discussed wages for the tax collector – They instructed Deb to contact LGC and discuss the towns that are exempt vs. non-exempt.
Selectmen made a motion to amend the 9/23/08 minutes to reflect the following …” the Treasurer stated the CD is now closed and the only utilizing TAN funds for keeping the checkbook flowing…”
Selectmen discuss the letter from the DOS re: fingerprinting – Deb explained her conversation with the commissioner and what procedures would be necessary if the Board chose to implement mandatory fingerprinting for employees. Either way, the background checks will remain a policy for hiring employees, and some volunteers.
Discussed the State vs. Geisel – No decisions.
Library egress was discussed; Peter Hopkins reported to Deb that to receive an occupancy permit, handrails, exit signs and better lighting needs to be installed.
Discussed the Dale Russell Lot, Mariano/Connolly lot – with regards to the concern from Mr. Russell CAI, was instructed to put the property lines back to how they had originally been. Selectmen read the memo from CPS regarding the Mariano/Connolly lot – no decision was made.
After review of the bid for the wash well, the Board would like to move forward with having the repair at Oak Park done. A letter to Molly will be sent out, asking for her opinion. This should be repaired before winter.
Adjournment - With no further business the meeting adjourned at 11:15 pm. The next scheduled meeting will be Tuesday, October 14, 2008 at 6:00 pm at the Town Office
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